Letters of Application

What are the purposes of these letters?

When you seek a job, you need to write a formal business letter to introduce yourself to an employer, to highlight information on an accompanying resume, and to state the job you are seeking. 

What is the goal of this type of letter?

You want to convince the employer to invite you for an interview.

What do I need to include in my letter?

Style and format

Once you draft the answers to the points listed above, you need to utilize the correct format while you type the letter.  After you read this section, you can view example letters of solicitation/cover letters which follow this section.

Style/Format guidelines

Spacing Guidelines

·        Leave 1 to 1 and ½ inch margins for all sides of the letter.

·        Single space your document (found under Format, Paragraph, Spacing).

·        Once you have typed your return address or heading, press the Enter key four to seven times, your choice.

·        After you have typed the inside address, press the Enter key twice.

·        After you type the salutation or the greeting, which is always followed by a colon (:), press the enter key twice.

·        After you type the introduction paragraph, press the Enter key twice.

·        After you type the body of your letter, press the Enter key twice.

·        After you type the conclusion of your letter, press the Enter key twice.

·        Now type the closing followed by a comma.  Press the Enter key four times to leave room for your handwritten signature.

·        Then type you full name.

Example of a Letter of Application

Managers are busy people.  They read dozens of letters, reports, memos, and proposals each week.  They will not read long letters that ramble without reaching a point.  It is advantageous for you to keep your letter brief, concise, and to the point because you want the employer to invite you for an interview.  Make sure you research the name of the manager, address your letter to him or her, and use the following guidelines.


· Avoid using clichés and overused expressions such as “at this point in time.”

· Avoid wordy or repetitive phrasing such as “due to the fact that.”

· Avoid insensitive and offensive wording such as “foreigner” or “lower class.”

· Avoid contractions and abbreviations.

· Use high quality paper (a cotton bond).

· Proofread your work, look for all errors, and never mail a resume that has not been thoroughly proofread .








ASSIGNMENT: Now it's your turn. Create a letter of application for a job of your choice. Start Microsoft Word and key a letter of application that will help you land an interview. CLICK HERE to call up a template that will help you compose your own letter in the proper form. When complete, proofread, save, and print a copy of your letter.